1. Name and Aims
Society shall be known as the 'National Philatelic Society'.
1 .2. The Aims of the Society shall be:
To promote, encourage and contribute to the advancement
of the practice
of philately in all its branches.
To encourage and undertake the preparation and publication
catalogues, guides, journals and papers bearing on philately.
To provide facilities for the practice of philately
and to assist and encourage
To encourage the detection and prevention of philatelic
and spurious material and to give assistance in the
To establish and maintain a permanent centre for philately.
2.1. Any person of 14 years and upwards interested in
the Aims as stated in this Constitution shall be eligible
2.2. An applicant for admission
to membership shall make written application to the
General Secretary upon the prescribed form. An applicant
for membership shall enclose with such application the
amount of the first year's subscription.
2.3. Admission to membership shall be subject to approval
by the Council.
2.4. Any person may be elected
an Honorary Member but by the Council alone.
3. Society Year
The Society year runs from 1st September to 31st August.
The annual subscription falls due on 1st September in
3.2. The annual subscription shall
be determined by the Council.
Binding Effect of Constitution and Rules
A member having paid the proper subscription shall be
held to have thereby accepted the Constitution and submitted
to the Rules of the Society.
4.2. A member
making use of any of the facilities of the Society shall
observe the Rules governing the various activities of
the Society and such use shall be taken as the assent
of the member to the Rules.
4.3. The Rules
of the Auction, the Exchange Packet and the Library
are published separately. Any amendment to such Rules
shall be made by the appropriate Committee and confirmed
by the Council. Any such amendment shall be published
in 'The Stamp Lover' and such publication shall be deemed
due notice to every member.
Resignation, Suspension and Expulsion
A member resigning shall give to the General Secretary
notice in writing which must be received by 31st August
in relation to the ensuing society year. Unless such
notice is given a member shall be required to pay the
subscription for the following membership year.
5.2. A member who has not paid the required subscription
for the current society year four months after the due
date for such subscription shall lose all privileges
of membership until the necessary payment is made. A
member still in arrears six months after the due date
for payment of subscription shall be removed from the
society's records of membership.
5.3. A member
will be suspended for money owing by the member to the
Society, such suspension taking place four months after
the due date for payment of the money. A member may
be suspended pending the enquiry into any charge or
matter brought before the Council affecting the character
or conduct or such member. Publication of a suspension
may be made in any suitable and convenient manner.
5.4. If any matter affecting the character or conduct
of any member shall be brought before the Council, the
Council shall have an absolute discretion to require
such member to resign, and failing such resignation,
to expel such member from the Society, but full opportunity
shall first be given to such member to explain any such
matter. If any member violates the Rules of the Society,
or acts in any way contrary to the objects of the Society,
the member shall at the absolute discretion of the Council
be required to resign and failing such resignation be
5.5. The votes of two-thirds of
the Council present at a meeting summoned for that purpose
shall be necessary to require resignation of or to expel
6.1. The governing body of the
Society shall be called the Council and membership of
the Council shall be limited to members of the Society.
6.2. All members of the Council of the Society
shall be Honorary.
6.3. The Council shall
include the Officers of the Society, namely: President,
two Vice-Presidents, General Secretary, Treasurer, Auctioneer,
Secretary of the Exchange Packet, Librarian, the Editor
or Editors of 'The Stamp Lover', plus five other members,
together with such other members as may be co-opted
as hereinafter provided.
6.4. All Officers
and members of the Council, except the Editor or Editors
of 'The Stamp Lover', shall be elected annually at the
Annual General Meeting.
6.5. The Council shall
appoint the Editor or Editors of 'The Stamp Lover'.
6.6. Every member of the Society is eligible for
election as an Officer and member of the Council. Every
nominee for appointment to office and to membership
of the Council must be proposed and seconded, and the
names of the nominee, proposer and seconder must be
forwarded to the General Secretary at least 28 days
before the Annual General Meeting is held.
6.7. The Council shall hold office until the next Annual
General Meeting. All members of the Council may offer
themselves for re-election.
for re-election to membership of Council shall ordinarily
require attendance at three of the ordinary monthly
meetings of the Society arranged since the previous
Annual General Meeting.
6.9. A member of the
Council may resign at any time and the Council may accept
such resignation. Interim vacancies on the Council may
be filled by the Council.
6.10. The Council
may co-opt up to four additional members from the members
of the Society.
6.11. If at any time the members
of the Council shall resign en bloc it shall be the
duty of the President and the Vice-Presidents or some
one or more of them forthwith to take the necessary
steps to call a Special Meeting of the Society to elect
members of the Council.
6.12. Upon the expiration
of his term of office or upon resignation an Officer
shall account for the monies belonging to the Society
passing through his hands and shall deliver to his successor,
or failing him the General Secretary or failing him
the President, all books, papers, monies and property
belonging to the Society.
6.13. The Council
shall hold, on behalf of the Society, all the property
of the Society and such property shall be under the
control and at the disposal of the Council. The Council
is empowered to vest all or part of the property or
funds of the Society in the name of any bank or bankers
nominee company or other company carrying on the business
6.14. The Council shall meet as
often as the business of the Society may require and
for the purposes of a meeting five members shall form
6.15. The Council may appoint such
Committees and officers as the Council may deem necessary.
Such Committees and officers shall report to Council
as and when required to do so by Council.
6.16. The Council shall also have the power to appoint
any servant of the Society. The Council shall have the
power to terminate the appointment of or dismiss any
appointee or appointees of the Council including any
servant of the Society appointed by the Council.
6.17. Any Committee shall, if so required by Council,
prepare Rules for approval by the Council.
7. Investment Powers
7.1. The property and funds of the Society may be invested
or otherwise employed on the security or in the purchase
of acquisition of any real or personal movable or immovable
property, rights, securities or interests of whatsoever
kind and wheresoever situate and whether involving liability
or not and whether producing income or not to the intent
that the Council shall have the same unrestricted powers
investing and employing moneys and of transposing investments
and altering the employment of moneys forming part of
the property and funds of the Society as if they were
the beneficial owner of the money.
Auditor or Independent Examiner
8.1. An Honorary
Auditor or Independent Examiner shall be appointed at
the Annual General Meeting and shall hold office for
the ensuing year.
8.2. The accounts of the
Society shall be submitted for audit once every year
to the Honorary Auditor or Independent Examiner, who
shall be entitled to examine all the books and vouchers,
and to receive all the information and explanation he
requires, and who shall be required to certify whether
or not the books and accounts are in order.
Annual General Meeting shall be held during June or
July: due notice and the Agenda shall be published to
all members so far as is practicable before the date
of such Annual General Meeting.
9.1b. If a
National Emergency is issued by the Government of the U.K.
and the Annual General Meetiing of the Society cannot be
held in June or July, due to the meeting being cancelled,
the Council of the Society will re-organise the postponed
Annual General Meeting and it will be held within three
months of meetings of the Society resuming after the
emergency has ended.
meetings shall be decided upon by the Council and listed
in the 'NPS Annual Programme' which shall be printed
and distributed annually to members.
Meetings may be called by the Council for purposes including
(a) altering the Constitution or (b) electing members
of the Council or (c) the dissolution of the Society.
9.4. The Council shall call such a Special
Meeting on a written requisition signed by not less
than 25 members.
9.5. Notice of every Special
Meeting, including its Agenda, date and place, shall
be posted to the last known address of every member
not less than 28 days before the date of the meeting.
10. Procedure and Voting
10.1. The President shall be chairman
of any meeting when present; if absent the senior Vice-President,
or if absent, the junior Vice President, shall be chairman.
In the absence of the President and the Vice-Presidents
the chair shall be taken by any member of the Council.
10.2. No member present at a meeting shall
be entitled to vote on any resolution if the current
subscription remains unpaid.
10.3. The business
of the Annual General Meeting shall consist of the following
minutes and matters arising therefrom; and
presentation of reports and accounts; and
election of Officers and members of the Council, and
of an honorary auditor or independent examiner; and
resolutions (if any) on the agenda, that is, resolutions
in writing signed by
the proposer and seconder and delivered to the General
Secretary at least
28 days before the Annual General Meeting is held; and
accordance with the relevant sections of the Constitution;
only such other business as may be deemed urgent in
the opinion of two-thirds
of the members present.
10.4. Except where
otherwise expressly mentioned in the Constitution a
resolution proposed at the Annual General Meeting or
at a Special Meeting of the Society shall be passed
by a simple majority of the votes of the members present,
provided no fewer than four members present may call
for a ballot of members present at the meeting before
a resolution is voted upon. In that event the ballot
shall be held forthwith and a simple majority of the
votes cast in the ballot by members present at the meeting
shall determine whether or not a resolution is passed.
10.5. In the event of a ballot being held
the chairman shall appoint tellers who nevertheless
10.6. In the event of a tie, the
Chairman shall have the casting vote.
11. Amendment of Constitution
11.1. This Constitution shall not be altered except
at an Annual General Meeting or at a Special Meeting
convened for the purpose. Any such alteration will come
into effect immediately following the meeting convened
for the purpose.
11.2. Notice in writing of
any proposed alteration of this Constitution together
with a form of resolution signed by the proposer and
seconder shall be received by the General Secretary
at least 48 days before the Annual General Meeting.
11.3. If a Special Meeting is to be convened it
shall be held at least 48 days and at most 120 days
after such notice and form of resolution have been received
by the General Secretary.
11.4. Subject as
hereinafter mentioned any such resolution shall be passed
if it receives a two-thirds majority vote of the members
present at any such meeting.
11.5. At and before
the end of any such meeting not fewer than four members
present may call for a postal ballot of all members
on any such resolution whether or not it has been put
to the vote; and in that event the General Secretary
shall cause a postal ballot of all members to be held
and a simple majority of the votes cast shall determine
the result of the postal ballot.
12.1. In order to dissolve the
Society notice of proposed dissolution shall be sent
in writing to the General Secretary signed by not less
than 25 members together with a form of resolution for
dissolution signed by the proposed and seconder. A Special
Meeting shall then be convened and at least 28 days
notice shall be given to members of such meeting.
12.2. If at any such Special Meeting a resolution
for the dissolution for the Society shall be passed
by a two-thirds majority of the members present and
no postal ballot is demanded at or before the end of
such Special Meeting as hereinafter mentioned the Council
shall thereupon or at such future date as shall be specified
in such resolution proceed to realise the property of
the Society if necessary and after the discharge of
all debts and liabilities shall dispose of the same
as hereinafter mentioned and upon completion of such
disposal the Society shall be deemed to be dissolved.
12.3. Provided that if at or before the end
of such Special Meeting not fewer than four members
shall call for a postal ballot of members whether or
not any resolution for dissolution has been put to the
vote at such meeting the General Secretary shall cause
a postal ballot of all members to be held, and if a
four-fifths majority of the votes cast in the postal
ballot favour dissolution then the Council shall thereupon
or at such future date as the Council shall in its discretion
deem advisable proceed to realise the property of the
Society if necessary and after the discharge of all
debts and liabilities shall dispose of the same as hereinafter
mentioned and upon completion of such disposal the Society
shall be deemed to be dissolved.
there remains any property whatsoever after the satisfaction
of all the debts and liabilities of the Society the
same shall not be paid to or distributed among the members
of the Society; all such property shall be disposed
and given to such other Society or body of persons,
whether corporate or not, having the same or similar
objects to the objects of the Society and a similar
prohibition against payment to or distribution among
members as in herein contained as shall be determined
by the members of the Society at or before the time
of dissolution or in default thereof by such Judge of
the High Court of Justices as may have or acquire jurisdiction
in the matter.
13.1. Following the
adoption of this Constitution, a meeting of which at
least 28 days~ notice must be given, shall be necessary
for the purpose of altering the Constitution of the
13.2. Until the Annual General Meeting
next following the adoption of this Constitution the
affairs of the Society shall be conducted (so far as
possible in accordance with this Constitution) by the
Council, Officers and appointees of the Society and
servants of the Society actually in office consequent
upon the Annual General Meeting preceding such adoption.
13.3. Any person actually a member of the
Society immediately before the adoption of this Constitution
may continue as a member.