|Please read "About
the Auction" for information on the general conditions and
arrangements governing the Auction.
We regret however that we cannot accept material for sale in the Auction
from National PS members living outside the European Union, since the Society cannot
accept liability for VAT charged on entry into the UK.
Also please note that our Constitution requires
that sellers are members of the National Philatelic Society. That can easily
be remedied simply by going to How to Join the
- Print-off, complete and sign a Vendor's Form
(forms can also be obtained from the National PS Office), having read Notes & Hints - Instructions to Vendors.
- Send or deliver the completed Vendor's Form and the lots for sale to
Michael R Thompson. (NPS), 77 St. Marks Avenue,
Enclose a SAE if you require an
acknowledgement of receipt.
Please note that postal bids, auction payments or lots for sale in the
auction must be sent to the above address.
- The Society can accept no responsibility for any material not submitted
through the National PS office.
- The Hon. Auctioneer may refuse at his discretion to accept a lot consisting
of common stamps.
- Unless a reserve price is shown, a lot will automatically have a reserve of
£2 placed upon it, if it is suitable for auction.
- Unsold lots are usually re-offered at the next-but-one sale and are then
returned to the vendor if they are then still unsold. If you wish a different
procedure to be followed, please give instructions on your Vendor's Form.
- A charge of 15% commission will be made against the vendor in respect of
each lot sold.
- Your signature on the Vendor's Form signifies acceptance of the Terms &
Conditions governing the Auction.
- Bulky Late Lots may be brought into the sale on the day of the Auction
with a completed Vendor's Form. If such late lots are sold, the proceeds, less
commission, will be paid out on the day; if they are unsold, late lots must be
taken away by the Vendor. Please note that a maximum of 10 bulky late lots can
be accommodated at each Auction.
|NOTES & HINTS - INSTRUCTIONS TO VENDORS
|These notes have been
prepared to help you sell your lots and, importantly, to help the volunteers
who prepare the auction catalogue, number the lots and display them for viewing
on the day of the auction. Items are usually put in one sale and if unsold
re-offered in the next but one sale and then if still unsold returned to you.
We try to take lots in rotation as they are sent in, but limit each vendor to
approximately 20 per sale to be fairer to others.
1. PLEASE WRITE CLEARLY. Use block
capitals. Much time can be spent by us in deciphering your writing causing
delays before presenting lots for sale.
2. USE THE CORRECT FORM. Only NPS
Vendor's Forms will be accepted. Print one off or
obtain them from the NPS Office. They include the necessary columns for office
use. If requesting that Vendors' Forms be sent to you by post, please enclose a
SAE to take A4 size paper.
3.COMPLETE THE FORM. Make sure your NAME
and ADDRESS and (most importantly) your MEMBERSHIP NUMBER and daytime TELEPHONE
NUMBER appear on each form
4. DESCRIPTION OF LOTS.
4.1. Name of COUNTRY or HEADING under which you wish the item to be
offered for sale. We may change this if we think it will sell better under a
4.2. DATE of material. This is most important. Include first and last
dates on multiple lots. "Early", "Middle" or
"Late" is inadequate as it means different things to different
people. Any lot without a date will not be offered.
4.3. BRIEF DESCRIPTION so that the lot can easily be identified by
everyone. Include the LOWEST and HIGHEST face value of long definitive sets.
Single stamps should always have the value, but have the colour stated only if
relevant. It should be noted that more than half the auction lots are sold
postally from the description. A catalogue number is helpful but not sufficient
on its own
4.4. CATALOGUE NUMBER & VALUE. Please use a CURRENT catalogue from
S.G. (preferred), Michel, or Scott, and state which one you have used when
quoting. Reserves must be in pound sterling.
4.5. CONDITION, as is listed under "abbreviations" in the
on-line NPS Auction Catalogue (or on
the back of the Bidding Form issued with paper catalogues), and any additional
information such as slight tear, heavy postmark, parcel cancel, space filler,
c.t.o. etc. etc.
4.6. NUMBER of stamps, covers, post cards or items in lot and how
presented such as on stock card, on page or leaves, bag, small stock book, etc.
Where many different stamps are presented in one lot use 100+, 1000+, or about
4.7. The minimum reserve for each lot is £2.00. No lots under this
value will be accepted. (The time and effort taken to deal with low value lots
becomes excessive.) Please combine items so that they attain a reserve of
5. PRESENTATION OF LOTS. PLEASE CONFORM TO THE
5.1. Each listed lot must be entirely separate; prepared and ready for
viewing. Otherwise damage can easily occur by bending or folding or by old gum
sticking lots together.
5.2. As all items are subject to several stages of handling please
ensure that they are contained on Hagner type cards or pages. They MUST be
contained in clear faced bags or protectors. This applies equally for single
covers, which are best backed and stiffened and put in clear-faced bags.
5.3. The MINIMUM SIZE for lots is approximately 75 x 50 mm (3 x 2
inches) even for single stamps. Smaller items easily get mislaid.
5.4. Your reference numbers MUST BE marked on the back of each lot. This
gives quick reference identification.
6.RESERVES. Attempt to be realistic with
your reserves. Normally you would expect to sell under the price a similar item
would appear in dealers' stock, all things being equal. Use the bidding steps
i.e. by 20p steps to £5, by 50p to £20, by £1 to £60, by
£5 to £100 then by £10 steps. Any not complying will be marked
up to conform.
7. RETURN OF UNSOLDS. When vendor's unsold
material is returned by post, postage and packing will be charged. Please
follow the above guidelines as closely as possible. Mis-described lots and too
much deviation from these notes will result in the return of all lots to the
|NPS AUCTION VENDOR'S FORM
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